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6.0 Functional Offices6.1 Offices: By majority vote of the total Board, the various directors shall each be assigned an office from among the following (listed here in alphabetical order, with the corresponding duties and responsibilities): (a) Communications Coordinator: Coordinates the publishing of newsletters, event calendars, event hand-outs, and event advertising Coordinates maintenance of Web site and information phone-line, in accordance with the TNT!MEN Web-Site Bylaw and the TNT!MEN Information Phone-Line Bylaw. In consultation with Events Coordinator, maintains the events schedule. Presents a progress report at each Board meeting. (b) Events Coordinator: Coordinates the planning, scheduling and holding of events. Arranges facilities for events not held at private homes. Solicits membership for ideas for new events, and for volunteer hosts. Advises volunteer hosts. Informs Communications Coordinator of upcoming events. (c) Facilitator: Responsible for organizing monthly Board meetings and ensuring proper procedure. Coordinates: external lobbying, liaison with other organizations, and media relations. Makes progress reports to Board. For external purposes, may also be referred to as "President". (d) Membership Coordinator: Maintains membership databank and mailing lists. Supplies up-to-date mailing labels to the Newsletter Committee, as well as electronic and printed data files for archives and periodic mailings. Maintains TNT!MEN mail box and coordinates responses by: maintaining a record of incoming mailings, presenting all incoming mail to the Board (with incoming cheques being presented to the Treasurer), and suggesting appropriate actions. (e). Secretary: Responsible for drafting meeting agendas and preparing minutes of previous meeting, to be received by each director at least three days in advance. Also responsible for maintaining all TNT!MEN archival records, including: By-laws and policies, with any approved amendments; approved minutes of meetings (to be available at all subsequent Board and general membership meetings), orms; publications, including newsletters and event calendars; correspondence lists and copies of incoming correspondence (from Membership Coordinator); photography; current and previous membership lists, in printed and electronic form. (f). Treasurer: Responsible for maintaining accurate financial records and presenting a monthly financial report to the Board. Also consolidates and summarizes the financial reports for publication in the event-calendar mailing. Prepares cheques for two authorized signatures. Prepares budgets and collects expense-authorization requests for Board approval. Ensures proper year end procedures. 6.2 Committees: The Board may from time to establish special committees and standing committees, whose chairs shall report to the Board. At least one Board member must be on a committee. 6.3 Assistants: By majority vote of the total Board, and with the consent of an office holder, the Board may from time to time appoint a member of TNT!MEN as an official Assistant for that office (e.g. Assistant Treasurer). 6.4 Authority: Residual executive authority resides in the Board collectively, rather than in any individual. Aside from signing authority, and subject to the By-laws, and any applicable resolution of the Board, each officer has the authority reasonably necessary to carry out the ordinary duties of his office, and is accountable to the Board. Two authorized signatures shall be required on all cheques. Unless the Board otherwise specifies by unanimous resolution, the Treasurer or Facilitator may sign, together with any other director. 6.5 Board Not To Be Usurped: No director or officer, or groups of directors or officers, shall act in a way that usurps the authority of the Board, such as by acting or purporting to act in relation to any matter which he or they reasonably should know is sufficiently contentious, novel, unusual or important that a majority of the Board likely would prefer it be put before the Board. Any such action or purported action is a nullity, unless expressly ratified by two thirds of the total Board at a meeting of the Board.
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7.0 General7.1 Amendments: These Bylaws may be amended by an affirmative vote of at least two thirds of the votes cast as a special general or annual general meeting given at least 30 days notice of the text of the proposed amendment. 7.2 Notification: If an amendment to these Bylaws has been adopted, the text of the amended provision shall be published in the next edition of the newsletter. 7.3 General Quorum: A quorum for any annual or special general meeting shall be one-quarter (25%) of the individual members residing in the Greater Toronto Area, present in person or represented by proxy. However, two members present in person shall be deemed to be a quorum for the adjournment of the meeting. 7.4 Severability: The waiver or invalidation of any provision of these Bylaws shall not affect the enforcement or validity of the other provisions. |
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